How to Make a Copy of a PowerPoint [Effective Guide🔥]

Microsoft PowerPoint, as part of the Microsoft 365 package, is a powerful application for visually communicating information, ideas, and statistics. With its simple interface and a wide library of templates, themes, and design elements, PowerPoint enables users to create professional-looking slideshows that engage and fascinate audiences. It is commonly used for work, studies, meetings, presentations, lectures, and other purposes.

You may need to make a copy of a PowerPoint file in order to share it with others, collaborate on a project, or simply preserve a backup for yourself. Copying a PowerPoint file offers numerous advantages and is extremely convenient. The following are some typical demand scenarios for PPT replication.

• 👫Sharing files with colleagues or team members: When working on a group project or collaborating with colleagues, making a duplicate of a PowerPoint presentation to share with others may be important and necessary.
• 📑For archival or backup purposes: Making a backup copy of a PowerPoint presentation helps protect against unintentional loss, file corruption, computer crashes, or system problems.
• 📚Creating several versions or variations: You may need to make multiple versions of a PowerPoint presentation for different audiences or reasons. Making a copy allows you to customize the presentation's content, design, or structure to match the individual demands of each audience.

In this guide, we will explore various methods and techniques to help you learn how to make a copy of a PowerPoint, whether the complete file or just the slides. These methods will make sure that you can easily replicate and distribute your essential information whenever you need it. Furthermore, we will provide an automatic option to replicate your PowerPoint.

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How to Duplicate Entire PowerPoint File

Duplicating a complete PowerPoint file can be handy for a variety of reasons, including sharing with others, generating backups, and making changes without altering the original version. We'll teach you two methods to duplicate an entire PPT.

Method 1. Copy and Paste in File Explorer/ Finder

Tag: can be used to copy multiple PPT files

Step 1. Open your File Explorer(Windows) or Finder(Mac), and locate the PowerPoint file you want to copy.

Step 2. Choose the file and right-click on it, then choose Copy. (You can also choose multiple files by pressing the Ctrl key.)

Step 3. Navigate to the folder or USB that you want to store the copy, right-click on a blank place, and choose Paste.

Now, you can see the PowerPoint has been copied to the new location.

Method 2. Save As/Save a Copy/ Download As

Tag: PowerPoint built-in feature to save a copy of PPT, copy only one PPT at a time

Step 1. Open the PowerPoint file that your want to copy.

Step 2. CLik File > Save As. (If you are using the web version, you can choose Save a Copy or Download As.)

Step 3. Select a location to save the PowerPoint copy, give it a name, and click Save.

How to Duplicate PowerPoint Slides

There are times when you need to migrate one PowerPoint presentation to another or duplicate a slide within the same PPT. Duplicating PowerPoint slides is a straightforward procedure. To make a copy of a single slide in PowerPoint, follow the steps below.

Case 1. Duplicate Slides on The Same PowerPoint

Step 1. Choose the slide or slides you want to duplicate. 

Step 2. Tap New Slide on the top menu.

Step 3. Select the option Duplicate Selected Slides.

Step 4. Select the duplicated slide, and drag it anywhere you want to put it.

Case 2. Copy Slides From One PowerPoint to Another

Step 1. Select the slide you want to copy, and tap the Copy icon in the home menu. Or press the shortcut Ctrl + C.

Note: You can press the Ctrl key (Windows) or Command key (macOS) to select the multiple slides

Step 2. Navigate to the new presentation and locate where you want to put the copies.

Step 3. Click the Paste icon. Or, press the shortcut Ctrl + V.

Automatically Make a Copy of a PowerPoint With EaseUS Todo Backup

With the above methods, you can successfully make a duplicate of a PowerPoint manually. If you are saving PPT for backup purposes, finding a scheduled automatic PPT backup plan is an excellent option to eliminate

EaseUS Todo Backup is a professional file backup software that supports scheduled backups. It will save the target files, whether they are from Excel, PowerPoint, Word, or PDF, to any location at the specified time. When you lose the original PPT or your computer fails, you may quickly restore the backups without losing any data. Furthermore, it offers a variety of advanced backup options, including incremental and differential backup, allowing you to tailor your backup to your specific needs.

Follow the steps below to set a scheduled PPT backup plan:

Step 1. To initiate a backup, click the Select backup contents option.

Step 2. There are four data backup categories, File, Disk, OS, and Mail, click File.

Step 3. On the left, both local and network files will be shown. You may extend the directory to pick the backup files.

Step 4. Follow the on-screen instructions and choose a location to store the backup.

Click Options to encrypt the backup with a password in Backup Options, then click Backup Scheme to specify the backup schedule and start the backup at a certain event. There are also other additional choices you may choose to tailor the backup process to your requirements.

Step 5. The backup may be stored on a local disk, EaseUS' online service, or NAS.

Step 6. EaseUS Todo Backup enables customers to back up data to a third-party cloud drive as well as its own cloud drive.

If you want to back up data to a cloud drive provided by a third party, choose Local Drive, scroll down to add Cloud Device, and then add and log in to your account.

You can also choose the EaseUS cloud drive. Sign up for an EaseUS Account, then click EaseUS Cloud and log in.

Step 7. Click Backup Now to begin the backup process. The backup job will be presented as a card on the left side of the panel after it has been finished. Right-click the backup job to handle it further.

Conclusion

Making a copy of a PowerPoint presentation is a useful skill that may help you share, collaborate, and protect your valuable content. Duplicating your PowerPoint files is crucial whether you need to send them to colleagues, clients, or stakeholders or simply want to have a backup for peace of mind. 

To ensure an efficient and automated backup process, we highly recommend using EaseUS Todo Backup. This dependable software provides automatic scheduled backups, including PowerPoint files, to ensure that your critical presentations are always safe. With EaseUS Todo Backup, you can rest certain that your valuable PowerPoint files are secure and quickly recoverable in the event of an unanticipated event.

Make a Copy of a PowerPoint FAQ

1. How do I copy a PowerPoint presentation to another presentation?

To copy a PowerPoint presentation to another presentation, you can follow these steps:

• You can duplicate a PowerPoint presentation to another presentation by doing the following:
• Open the PowerPoint presentation from which you wish to make a copy.
• In the PowerPoint ribbon at the top of the window, select the "Home" tab.
• Choose the slides you want to duplicate. Click on the first slide, then hold down the Ctrl key on your keyboard and click on each additional slide you want to duplicate.
• Select any of the selected slides by right-clicking and selecting "Copy" from the context menu.
• Open the PowerPoint presentation to which you wish to make a copy.
• Right-click on the slide into which you want to paste the duplicated slides and select "Paste" from the context menu.
• The duplicate slides will be inserted.

2. How do I present one screen and work on another?

You need a second display if you want to present one screen and work on another. To do it, follow the steps below.

• Connect your computer to a second display.
• Open your PowerPoint presentation.
• Go to the Slide Show >Set Up > Set Up Slide Show.
• In the Set Up Slide Show dialog box, under the Show Type section, select the Presented by a speaker (full screen) > OK.
• Start the slideshow and choose From Beginning, then press the F5 key to refresh the page.
• The slideshow will now appear on the second screen, but your PowerPoint interface will stay visible on the primary screen.

You can scroll through the slides on the secondary screen while working on the PowerPoint file on the primary screen.

3. Why can't I copy slides from one PowerPoint to another?

You may be unable to copy slides from one PowerPoint to another for a variety of reasons. Here are some frequent problems and their solutions:

• Issues with permissions: Make sure you have the proper permissions to copy and paste slides. You may be unable to copy slides if you are working on a shared network or accessing a file with restricted permissions.
• Corrupted Files: If the source or destination PowerPoint presentation is corrupted, copying slides may fail. Before attempting to replicate the slides again, try opening and fixing the files.
• Different PowerPoint Versions: Compatibility issues may develop if the source and destination presentations are generated in different versions of PowerPoint. Save both files in a compatible format (such as PPT or PPTX) and then retry the copy operation.
• Large File Size: If either presentation has a large file size, copying may take a long time or be limited. In such circumstances, try compressing graphics, deleting extraneous text, or dividing the presentation into smaller chunks to reduce file size.